Which sections should the RFQ contain?
Start with the package identity and document index. Then state technical scope, supplied data, interfaces, schedule, commercial response fields, deviations and the question channel.
| Section | What to include | Control |
|---|---|---|
| Package | ID, revision and due date | Register |
| Technical | Specification and schedules | Attach current files |
| Interfaces | Battery limits and connections | Show owner |
| Response | Price, data and deviations | Use required fields |
| Clarifications | Channel and addenda | Log replies |
Sources: Acquisition.gov: FAR 13.106-1, Soliciting competition, US General Services Administration: Request for Quotation form
How should suppliers state exclusions?
Provide a distinct deviations or exclusions field. A blank field is not an inclusion. Ask suppliers to identify alternatives, assumptions, validity and delivery separately.
Sources: Acquisition.gov: FAR 13.106-2, Evaluation of quotations or offers
What should be checked before issue?
Check that every supplier receives the same revision, that the response fields match the evaluation basis and that the buyer has named the technical and commercial reviewers.
Common questions
What else should the bid team know?
Does a template decide the supplier award?
No. It structures comparable responses. The buyer applies the approved evaluation basis and obtains technical and commercial approval.
Can a blank supplier response be treated as included?
No. Mark it open, excluded or requiring clarification according to the approved evaluation rules.
Is this a government form?
No. The templates are original private-sector structures and are not affiliated with a government agency.
Primary sources
- FAR 13.106-1, Soliciting competitionAcquisition.gov
- FAR 13.106-2, Evaluation of quotations or offersAcquisition.gov
- Request for Quotation formUS General Services Administration