What does the working table show?
Illustrative example. Replace each heading with the actual approved project scope and supplier responses.
| Field | Evidence needed | Action |
|---|---|---|
| Cover | Package ID and due date | State version |
| Scope | Equipment and battery limits | Attach drawings |
| Response | Technical and commercial fields | Require deviations |
| Clarifications | Question channel and addenda | Log replies |
How should the comparison basis be controlled?
The buyer should decide evaluation factors before issue. For US federal simplified acquisition, FAR 13.106-1 explicitly addresses notifying suppliers of the award basis.
The cited FAR provisions govern specified US federal simplified acquisitions, not ordinary private engineering tenders. They are an example of disclosing the evaluation basis and evaluating against the solicitation.
Sources: Acquisition.gov: FAR 13.106-1, Soliciting competition
What should stay open?
Record unanswered supplier questions, divergent assumptions and missing documents in a clarification log. The engineering and commercial leads approve the final comparison.
Common questions
What else should the bid team know?
Can a missing supplier response be treated as compliant?
No. Mark it open and ask for clarification.
Does the table recommend an award?
No. It structures evidence for the buyer's decision.
Who approves technical compliance?
The responsible project engineer reviews technical compliance and performs any engineering sign-off.
Primary sources
- FAR 13.106-1, Soliciting competitionAcquisition.gov
- FAR 13.106-2, Evaluation of quotations or offersAcquisition.gov
- Request for Quotation formUS General Services Administration